15 April 2014
The Agency Decision Milestone marks corporate endorsement of the recommended plan and proposed way forward to complete feasibility-level design and the feasibility study report package.
The Agency Decision Milestone occurs after completion of the concurrent public, technical, legal, and policy review of the integrated draft report and NEPA document. In the event that the study requires IEPR, the milestone will be scheduled to follow receipt of the IEPR panel’s findings, which could be up to 60 days after the public comment period, or longer if approved by the Chief of Engineers. The PDT will work to address outstanding issues (technical, policy, or legal) raised during the concurrent review that can be addressed without additional technical analysis or design; issues requiring additional technical analysis or design will be discussed at the Agency Decision Milestone meeting but addressed after the Milestone meeting.
Before the meeting, the PDT will prepare a Review Summary that highlights significant comments and potential risks associated with agency endorsement of the TSP in preparation for the Agency Decision Milestone meeting. The District Planning Chief, in consultation with the MSC Planning Chief, confirms the readiness for the Agency Decision Milestone meeting, including that the analyses in the draft report and the recommendations as a result of the concurrent reviews are compliant with policy and that there is a capable non-Federal sponsor(s) ready to support project implementation.
Before the Agency Decision Milestone meeting, the PDT should have:
- Considered all review comments, conducting IPRs as necessary, and updated the decision log, as needed. Comments do not need to be resolved before the meeting, but the PDT should have a plan for addressing/resolving outstanding comments.
- Updated the Risk Register and developed a summary of significant (“High”) risk issues that will be addressed during the feasibility-level design phase of the study or that the team plans to carry forward into Pre-Construction Engineering and Design.
- Updated the team’s process documents and tools as needed with the next steps of the study – the decision management plan, review plan, project management plan, etc. The decision management plan should be focused on the needs of the study and focus on the decisions to be made; it will inform the Project Management Plan.
- Updated the project study issue checklist and report summary, which will be read-aheads for the Agency Decision Milestone meeting.
At the milestone meeting, the PDT will produce an updated decision log and draft Memorandum for Record (MFR) of the meeting documenting decisions and agreements.
After the meeting, the PDT develops Feasibility Level Design of the agency recommended plan. This phase of the study includes development of the Final Draft Report and additional design of the recommended plan to reduce risk and uncertainty with cost data, engineering effectiveness, environmental impacts, and economic benefits.